| Key Functions for a Resource Manager or a Role "Responsible for the Optimization of Use of Resources" |
| If the following activities match with your area of responsibility: |
- Part of the strategic planning and cooperation in the area of Demand Management
- Responsible for the optimization of the resource utilization by means of comprehensive Resource Capacity Planning
- Planning and management of resource corridors
- Planning within the framework of the organization's capacity planning
- Responsible for resources and their utilization
- Responsible for skill development
- Responsible for Work time Control
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| ...then we can offer you the following functions: |
| The following examples are orientated to a typical use scenario representing subsequent Use Cases: Create Skill Capacities / Plan Skills / Request Skill Capacities / Transparency in terms of requested Skills / Process Requests / Scenario Mode "What would be if." / Visualize Planning Status / Actual Time Recording / Plan - Actual Comparison |
- Enter Skill Capacities: You as a Department Head want to inform the Project Organization what capacities of what skills will be available in which months.
>> Functions:
- Saving of skills
- Saving of capacities per month
- Employees and skills flexibly linkable
- Administration of "NN" skills easily possible
- Separation between internal and external skills
- Administration of corridors
- Assignment of resource pools to cost accounts
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- Plan Skills: Project leaders create a project, enter master data and define the project structure (WBS). For the capacitive planning, values for skills per months, the so-called FTEs (= Full Time Equivalence) will be saved.
>> Functions:
- Skill catalogue
- Capacities per month can be planned (variably)
- Skills reg. the Project / linked to WBS
- Immediate visual control, whether capacities are available
- Extensive functions for user comfort (similar to Microsoft Office Excel®)
- "copy & paste" to Microsoft Office Excel®
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- o Request Skill Capacities: After a Project Leader has completed his planning, he completely / partially can request the capacities. In this respect, KLUSA supports him by offering various options.
>> Options:
- "World-wide", skills from a location, or selectively from a resource pool
- "Market Place" Concept: Request / Offer can be balanced via a system
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- Transparency in terms of requested skills: As a Head of Department, you will have displayed own views reflecting "your point of view" of the matrix organization.
>> Views:
- Show me all requests "world-wide", for the location, for my resource pool
- Show me my pool's utilization sorted by requests
- Show me my envelope
- Show me capacities sorted by status "Accepted"
- Show me skills which are requested (-> important information for competence development)
- Any drill-down possibilities
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- Process Request: Once you have transparency in terms of the current requests, you can decide which capacities you will accept (which ones only partially and which requests you have to refuse).
>> Functions:
- Accept Requests / Accept partially / Refuse
- Assign employees
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- Scenario "What would be if": In practice, you will receive more requests than capacities are available. Maybe, you have already wished to have a scenario "what would be if" with a "back" function?
>> Functions:
- Requests sorted by status "Accepted"
- New requests can be viewed as required
- Immediate graphical issue of the scenario
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- o Visualize Planning Status: All involved persons can at any time - restricted in terms of their roles and rights - view data related to the resource management process.
>> Views:
- Project Leader views the status of all capacities
- Colors visualize Type and Status
- Modifications are displayed
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- Record Actual Times: One possibility to determine Actual Cost is that estimation is performed by the Project Leader, respectively the conversion from plan values to actual values. Another possibility is the detailed recording of work hours.
>> Functions:
- Management of calendar and working time models
- Entry of Leave, Illness and other Absence from Work
- Recording of work hours in terms of Projects or WBS
- Overview lists for employees and HR Managers
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- Plan - Actual Comparison: The plan and actual Values of the resource capacities are visualized by KLUSA and also transferred to budgets and/or. costs by means of defined Cost Rates
>> Functions:
- Administration of cost rates
- Conversion from capacities to costs
- Budget - Cost views incl. plan - actual comparison
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